• Contracts Coordinator

    Job Locations US-AZ-Phoenix
    Requisition ID
    Company : Name
    Gilbane Building Company
  • Overview

    The Contracts Coordinator provides administrative support to the Purchasing department and project teams related to trade contractor bidding and management.


    • Assist with bidder outreach, identifying capabilities of trade contractors, and soliciting soft and hard bids
    • Serve as liaison between Prequalification and trade contractors, and coordinate with team to create recommended bidders list
    • Maintain and monitor Contract Compliance Log
    • Enter contracts into electronic document management system
    • Post documents to online bid management system
    • Assist with phone call follow up to close open items
    • Coordinate and attend Scope Review Meetings and write minutes
    • Assist with project trade management by managing closeout documentation, maintaining contractor files, and tracking contractors’ Preliminary Notices
    • Assist Project Engineer with LEED documents when necessary




    •BS OR MS degree in Engineering or Construction Management
    •1-5 years of Project Management experience on $5-15 million construction projects
    •Or equivalent combination of education and experience




    •Strong technical and communication skills are critical
    •Ability to work in a team environment
    •Knowledge of Prolog, Microsoft Office (preferred)



    Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test. Gilbane is not accepting unsolicited resumes from third party recruiters at this time.


    Gilbane is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.



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