Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking a Recruiting Coordinator to be an essential team member who will manage the administrative functions of the recruitment process and develop close partnerships with the recruiters, hiring managers and candidates as we strive to achieve our hiring goals. The Recruiting Coordinator will partner with the recruiting team to support recruiting activities and to ensure the hiring process runs smoothly. This includes posting open positions to job boards, scheduling interviews across multiple time zones, handling last-minute scheduling changes, creating offer letters, conducting background checks, and smoothing over any other speed bumps in the hiring process.

Who are we?  

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more! 

We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. 

Who are you? 

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and “People First” workplace culture. You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.  

Your core values match Gilbane’s: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship. 

What’s in it for you?   

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

• Assists in the review of applications and screening of applicants to obtain work history, education, training, job skills, and salary requirements, and to provide information about the organization and position
• Coordinates interviews with hiring managers, including scheduling and follow-up; qualifies and refers candidates for additional interviews with other members of the hiring team
• Performs recruiting tasks in the Applicant Tracking System (ATS) including posting new positions, corresponding with and dispositioning candidates, generating offer letters, issuing approvals, etc
• Tracks and generate reports on various recruiting metrics; performs regular audits in iCIMS to ensure data integrity
• Assist with the administrative duties of our College Recruitment program
• Utilizes Internet online recruiting sources to place job advertisements and source/ identify potential candidates
• Ensures compliance with OFCCP and Gilbane recruiting policies
• Performs related duties as assigned

EXPERIENCE/EDUCATION

• 1-2 years of Recruiting Coordinator experience, with the ideal candidate having full cycle recruiting experience
• Bachelor’s Degree in Human Resources, Business or related field preferred

KNOWLEDGE, SKILLS & ABILITIES

• Customer service oriented, with exceptional communication skills
• Understanding of recruiting principles and best practices, with demonstrated success in coordinating recruiting activities
• Excellent computer skills with advanced skills in MS Office Suite and Applicant Tracking systems (iCIMS desirable)
• Strong attention to detail with ability to audit data and spot/correct inconsistencies
• Highly organized and process oriented with strong follow-up skills
• Exceptional time management skills; proactive with a strong sense of urgency and ability to adapt in a fast-paced, changing work environment

Role requires an in office presence at least 3 days a week. 

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

For Rhode Island this ranges from $43,600.00-$60,000.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.